Electronic Records Management Systems Research Articles

Analisis Penerimaan Aplikasi Naskah Dinas Elektronik (Nadine) Di Biro Umum Sekretariat Jenderal Kementerian Keuangan Menggunakan Technology Acceptance Model (TAM)

One of the impacts of the rapid development of information and technology (IT) in the archives sector is the presence of an electronic records management system (ERMS). Many ERMS has been developed, but not all of them have been successfully implemented. One important factor in its implementation is user acceptance. User acceptance influences user intentions when using an ERMS application. One of the ERMS is the Naskah Dinas Elektronik (Nadine) application atthe Ministry of Finance, which was implemented five years ago but has not yet been tested for user acceptance. This research was conducted to analyze the factors involved in accepting Nadine's application at the General Bureau as Centre Archives of the Ministry of Finance through the technology acceptance model (TAM). The research method used was quantitativedescriptive, with questionnaires distributed to 72 respondents using the Nadine application at the General Bureau. The data obtained was processed using a non-parametric statistical method, namelypartial least squares structural equation modelling (PLS-SEM). The research results show that system quality factors, user training factors, and facility conditions significantly influence user intentions when using the Nadine application. Perceived ease of use and perceived usefulness show a positive correlation with intention to use. Perceived usefulness has a significant direct influence on intention to use, while perceived ease of use has an indirect influence on intention to use through perceived usefulness. The implications of this research provide suggestions for policymakers to improve the quality of implementation of the Nadine application by improving system quality, providing training programs, and providing adequate facilities. This research can also be used to explore factors that influence users' intentions to accept ERMS, especially perceived usefulness and perceived ease of use.

Determining the feasibility of calculating pancreatic cancer risk scores for people with new-onset diabetes in primary care (DEFEND PRIME): study protocol

IntroductionWorldwide, pancreatic cancer has a poor prognosis. Early diagnosis may improve survival by enabling curative treatment. Statistical and machine learning diagnostic prediction models using risk factors such as patient demographics...

S3EF-HBCAs: Secure and Sustainable Software Engineering Framework for Healthcare Blockchain Applications.

Blockchain applications in healthcare have grown rapidly. They include record-keeping, clinical trials, medical supply chains, patient monitoring, etc., where blockchain characteristics are needed to improve safety, privacy, and security. Blockchain technology is one of the most significant disruptive technologies today. However, Porru et al.1 reported that it lacks processes, tools, and techniques. Therefore, this paper provides a systematic framework for a secure and sustainable software engineering framework for healthcare blockchain applications (S3EF-HBCA). S3EF-HBCA is a significant contribution that includes requirements engineering for healthcare, business process modeling for healthcare, domain modeling for healthcare, a reference architecture for healthcare, and validation by a case study on electronic healthcare record management system (EHR), and simulation with business process modeling notation (BPMN) tools. The simulation shows it has taken 10.45 min to process 100 instances of real-time data and service requests. The overall result shows encouragement regarding process, tools, standards, and testing.

A hackathon as a tool to enhance research and practice on electronic health record systems' interoperability for chronic disease management and prevention.

The development of a standardized technical framework for exchanging electronic health records is widely recognized as a challenging endeavor that necessitates appropriate technological, semantic, organizational, and legal interventions to support the continuity of health and care. In this context, this study delineates a pan-European hackathon aimed at evaluating the efforts undertaken by member states of the European Union to develop a European electronic health record exchange format. This format is intended to facilitate secure cross-border healthcare and optimize service delivery to citizens, paving the way toward a unified European health data space. The hackathon was conducted within the scope of the X-eHealth project. Interested parties were initially presented with a representative clinical scenario and a set of specifications pertaining to the European electronic health record exchange format, encompassing Laboratory Results Reports, Medical Imaging and Reports, and Hospital Discharge Reports. In addition, five onboarding webinars and two professional training events were organized to support the participating entities. To ensure a minimum acceptable quality threshold, a set of inclusion criteria for participants was outlined for the interested teams. Eight teams participated in the hackathon, showcasing state-of-the-art applications. These teams utilized technologies such as Health Level Seven-Fast Healthcare Interoperability Resources (HL7 FHIR) and Clinical Document Architecture (CDA), alongside pertinent IHE integration profiles. They demonstrated a range of complementary uses and practices, contributing substantial inputs toward the development of future-proof electronic health record management systems. The execution of the hackathon demonstrated the efficacy of such approaches in uniting teams from diverse backgrounds to develop state-of-the-art applications. The outcomes produced by the event serve as proof-of-concept demonstrators for managing and preventing chronic diseases, delivering value to citizens, companies, and the research community.

Secure And Efficient Access Control Over Blockchain PHR Cloud Storage System

A novel architecture of blockchain-based secured electronic health record (EHR) management system is presented in this paper. Electronic health data record-keeping in cloud-based storage systems always pose a threat to information security. Intruders can delete EHR of patients, giving benefits to insurance companies or hiding medical malpractices. A secured EHR management system is required that would essentially solve such issues. The blockchain is an emerging technology that can be adapted to develop a secured and an efficient data management system. Storing and sharing health records through electronic systems pose security risks. However, establishing a new blockchain based system replacing the existing system is expensive. In our proposed architecture, we introduced an integration mechanism, named as the blockchain handshaker, between the existing cloud based EHR management system and public blockchain network to develop a secured health record management system. A blockchain-based protocol that secures health records, addressing all of the main security and complementary properties defined in current regulations. A prototype to provide evidence on the feasibility of the proposed concept is presented in this paper. The performance assessments demonstrate the efficiency of our proposed solution in terms of computation, communication, and storage.

Implementation Assessment of Electronic Records Management System in Bayelsa State, Nigeria

The quality of information available to medical practitioners when delivering treatment to patients influences the outcome of service delivery. In the healthcare industry, health information technology has been shown to improve patient safety and treatment quality. The purpose of this research is to identify the facilitators and hurdles to the deployment of an electronic records management system at NDUTH, Okolobiri. For this study, a descriptive cross-sectional research design was used. The stratified random sample was taken from the 204 staff members that participated in the survey at NDUTH Okolobiri. Telephone interviews were also conducted with a small number of hospital staff who had deployed the electronic records system. According to the findings, the majority of participants (51.0%) were female, with an average age of 37(SD+9.0) years. The respondents’ overall understanding of electronic records management systems was 45.9%. The overall implementation rate was 22.8%. The study’s facilitators were leadership support along with the availability of ICT equipment, whereas the barriers were funding, a lack of power, insufficient ICT infrastructures, administrative challenges, poor staff compliance, a lack of government support, and poor maintenance of software and ICT equipment. The findings indicate that government and private enterprises should invest more in healthcare delivery via electronic records management systems. This is critical because the quality of information that medical practitioners have access to when caring for patients influences the effectiveness of health service delivery. It has also been discovered to ensure the proper operation of health institutions.

Personnel Records Management In Tanzania

Background of the study: Inadequate and improper storage facilities, absence of electronic records management system, inadequate space for records storage, human resource officer’s lack of records management skills and lack of internal training were the main challenges affecting the management of personnel records in Liwale district council. Purpose: The study aimed at investigating the personnel records and the challenges faced in management of these records in Liwale district council (LDC) in Tanzania. Method: The study used a qualitative approach in which 30 respondents were purposely selected. Questionnaires and in-depth interviews were used to collect data. Quantitative data were analyzed using Statistical Package for Social Science version 20 while qualitative data were subjected to content analysis. Findings: Findings revealed that appointment letters and letters of confirmation were the most cited (16.7%) type of personnel records readily available in various departments at Liwale District Council. Others include health and social security records, letter of transfer, notification of termination/death and retirement, medical report, wages and salary slip, and copy of birth certificate. Conclusion: It is recommended that Liwale district council should address the challenges faced in the management of personnel records for better and fair decision-making.

Audit of A Web-Based Electronic Documents and Record Management System (WEDRMS): Oversight Efforts to Improve Administration in Higher Educational Institutions

An electronic records had important role in organizations including a university or higher educational institutions. It was important to stay abreast of best practices and new technologies to manage these records effectively. A Web-Based Electronic Documents and Records Management System (WEDRMS) was a web-based system that was expected to reach a wide range of system users. This system had functions to store, archive and retrieve electronic documents. The purpose of this research was to explain further an audit implication for Web-Based Electronic Documents and Record Management System (WEDRMS) as an effort to supervise administration of higher educational Institutions. This research used a descriptive research approach with observation and document analysis for the data collection process. With the existence of an audit, it can become an alternative to managing electronic documents in the higher education environment. This research provides perspective and urgency regarding the audit implication of web-based electronic documentation dan recording management.

Records Life Cycle and Functional Activities for Landscaping Electronic Management Systems in the Fourth Industrial Revolution

Developing an electronic records management system has always been challenging for most organisations, healthcare fraternity not excluded. The paper sought to investigate the landscaping of electronic systems using functional patient records management activities and life cycle. The rationale is to share views and guide organisations that are struggling with providing specifications for a functional records management system. The study used a qualitative approach to apply the literature in supporting the views about landscaping electronic systems by using functional records management activities and life cycle. The study revealed that without consideration of records management activities, the likelihood is that the system may not be properly functional. The best way to landscape an electronic system for records management is to use records management activities and life cycle. This will assist in avoiding critical omissions to ensure that all records management system operational activities are included. The paper is proposing a new way of landscaping the electronic system by using the records management functional activities and life cycle. It also provides a framework to guide the implementers or electronic system developers.

Nature and Patterns of Newspaper Coverage of Poor Records Management and its Impact on the Provision of Government Services in South Africa

The state of records management and the provision of government services in many African countries are poor and have devastating consequences. The consequences of poor records management have far-reaching implications for service delivery, which affects citizens of a country, including infringements of basic human rights such as identity, property ownership, health, and social grants, to mention just a few. Despite these consequences, in South Africa, many governmental bodies do not manage their records properly, resulting in poor service delivery, which leads to community protests, corruption, loss of credibility or loss of heritage, among other factors. This study aimed to investigate the nature and patterns of newspaper coverage regarding poor records management and its impact on the provision of government services in South Africa. The paper used the qualitative content analysis approach to analyse the newspaper (clippings) reports extracted from the South African Media Database, hosted by the South African Bibliographic and Information Network (SABINET). The study established that the paper-based system is unable to manage records effectively and efficiently. The study also found that a lack of skills and knowledge about records management as a profession impacts negatively on the management of records. Based on these findings, the implementation of an electronic records management system is recommended. The study also recommends government-wide training to conscientise government officials about the significance of records management as an enabler of service delivery and for sound decision-making.

Abstract 2068: MCAP Explore: A self-service data exploration and cohort building tool for oncologists

Abstract The goal of the described work was to create a self-service tool for data exploration and cohort creation, facilitating feasibility assessments for research studies and providing insights into the primary clinical and demographic characteristics of the Moffitt patient population. The Moffitt Cancer Analytics Platform (MCAP) was designed to enable seamless end-to-end data lifecycle management, promote data democratization, and reduce data duplication by feeding diverse, typically siloed local data streams into a central data repository. Eight distinct sources including the Moffitt electronic medical record, cancer registry, billing systems and clinical trial management system feed into an Amazon S3-based data lake. Raw data are cleaned, standardized for research use, and stored in the enterprise data warehouse in Snowflake. To date, over 80 distinct tables and 2,200 data elements are captured, representing over 500,000 patients. To provide transparency into these data assets, Moffitt partnered with phData to create a custom tool for data self-service, MCAP Explore. Built on the Sigma cloud analytic platform, Explore is a highly customized interactive workbook that allows the user to filter the total patient population on a broad range of clinical and demographic characteristics to identify cohorts of interest, with applications ranging from research study feasibility assessments to operational oversight of the composition of the patient population and where disparities may exist in disease characteristics, treatment or outcomes. In addition, the user is able to view a broad range of visualizations summarizing the resulting cohort and deep-dive into the specific records available. The features that distinguish Explore from similar tools include: a) the broad range of data domains covered by the available filters (demographics, diagnoses, appointments, labs/vitals, treatment, study enrollment/consent, patient-reported, biospecimens, molecular); b) the ability to apply any number of filters in an arbitrary order, on data that is both one-to-one and many-to-one with the patient, while maintaining important linkages between record types; c) full customization of the product for our oncology-specific use cases, facilitating transparency into the underlying data model and flexibility for future expansion; d) no data being required to leave the Moffitt environment, and de-identification processes governed at an institutional level and applied within Snowflake being automatically inherited within Explore by connection to our institutional Active Directory accounts and Snowflake user roles. We will present detailed examples of tool functionality and describe the underlying data model and design decisions required to accommodate a broad range of complex oncology-specific use cases. In addition, we will present early usage metrics and next steps for expansion into new data domains including imaging. Citation Format: Rachel Howard, Phillip Reisman, Patricia Lewis, Rodrigo Carvajal, Chandan Challa, Mark Ruesink, Joe McFarren, Katrina Johnson, Mukund Sridhar, Kedar Kulkarni, Dana E. Rollison. MCAP Explore: A self-service data exploration and cohort building tool for oncologists [abstract]. In: Proceedings of the American Association for Cancer Research Annual Meeting 2023; Part 1 (Regular and Invited Abstracts); 2023 Apr 14-19; Orlando, FL. Philadelphia (PA): AACR; Cancer Res 2023;83(7_Suppl):Abstract nr 2068.

The electronic medical record management systems may improve monitoring and control of disease activity in patients with ankylosing spondylitis

To investigate the impact of an electronic medical record management system (EMRMS) on disease activity and the frequency of outpatient visits among patients with ankylosing spondylitis (AS). We identified 652 patients with AS who were followed up for at least 1 year before and after the first Ankylosing Spondylitis Disease Activity Score (ASDAS) assessment and compared the number of outpatient visits and average visit time within 1 year before and after the initial ASDAS assessment. Finally, we analyzed 201 patients with AS who had complete data and received ≥ 3 continuous ASDAS assessments at an interval of 3 months, and we compared the results of the second and third ASDAS assessments with those of the first. The number of annual outpatient visits increased after ASDAS assessment (4.0 (4.0, 7.0) vs. 4.0 (4.0, 8.0), p < 0.001), particularly among those with a high initial disease activity. The average visit time was reduced within 1 year after ASDAS assessment (6.4 (8.5, 11.2) vs. 6.3 (8.3, 10.8) min, p = 0.073), especially among patients whose with an inactive disease activity was < 1.3 (ASDAS C-reactive protein (CRP) 6.7 (8.8, 11.1) vs. 6.1 (8.0, 10.3) min, p = 0.033; ASDAS erythrocyte sedimentation rate (ESR) 6.4 (8.7, 11.1) vs. 6.1 (8.1, 10.0) min, p = 0.027). Among patients who received at least three ASDAS assessments, the third ASDAS-CRP tended to be lower than the first (1.5 (0.9, 2.1) vs. 1.4 (0.8, 1.9), p = 0.058). The use of an EMRMS increased the frequency of ambulatory visits among AS patients with high and very high disease activity and reduced the visit time among those with an inactive disease. Continual ASDAS assessments may help control the disease activity of patients with AS.

Adoption and application of electronic records systems in higher learning institutions

Information and communication technology developments that continue to occur have changed the way records are managed. Due to these changes, higher learning institutions in developing countries are adopting different electronic records management systems to increase accountability and efficiency. However, despite the adoption of these systems, the majority of records retrieved in most of these institutions are paper-based. In other words, the e-records systems that have been adopted by these institutions are not effectively utilised to support e-records management, which is one of the things that have been noted by this study that sought to examine the adoption and application of electronic records systems in Tanzania's higher learning institutions. Specifically, the study has examined types of e-records systems and factors affecting the effective adoption and application of e-records systems. To achieve this, a descriptive research design was employed by integrating quantitative and qualitative approaches. Whereas quantitative data were analysed using Statistical Product Service Solution (SPSS), qualitative data were analyzed thematically. Generally, the study reveals that various e-records management systems are used by higher learning institutions in Tanzania for purposes that are generally similar across the institutions. Moreover, the findings suggest that e-records management systems are not effectively used to support records management due to various human, organizational, technological, and regulatory factors. Therefore, to realize an effective transformation of records management from being paper-based to being electronic-based, various concerted efforts are needed. More specifically, multi-actor efforts between institutional management and records management practitioners are the fulcrum needed for the effective application of e-records systems.

Electronic Records Management Systems and Usability

Amaç: Bu araştırmanın amacı; ülkemizde kullanılmakta olan Elektronik Belge Yönetim Sistemleri için bir kullanılabilirlik kontrol kriter listesi oluşturmaktır. Araştırmanın sorusu ise; “EBYS’nin işlevlerinin kurumsallığa katkıda bulunarak, daha verimli ve kullanılabilir olmasına yönelik rehber niteliğinde bir kriter listesi oluşturulabilir mi?” olarak belirlenmiştir. Yöntem: Çalışmanın yöntemi karma yöntem olarak belirlenmiştir. Bu kapsamda İzmir Kâtip Çelebi Üniversitesi EBYS’si üzerinde 10 kullanıcı ile kullanılabilirlik testleri, 3 uzman tarafından Xerox Sezgisel Değerlendirme Aracı çalışması, Sistem Kullanılabilirlik Ölçeği (SKÖ) uygulaması ve belge inceleme ile ulusal ve uluslararası EBYS ve kullanılabilirlik standartlarının incelenmesi ile bir kullanılabilirlik kontrol kriter listesi elde edilmesi amaçlanmıştır. Bulgular: Çalışmanın sonucunda gözlemlenen ve elde edilen verilere göre Türkiye’de bir kullanılabilirlik kontrol listesine ihtiyaç duyulduğu belirlenmiştir. Yapılan çalışmaya göre EBYS’ler için kullanılabilirliğin nasıl sağlanabileceğine yönelik bir ihtiyaç bulunmaktadır. Bu bulgulara dayanarak dört aşamada değerlendirilmesi gereken on beş başlık altında toplamda 398 maddelik bir kriter listesi elde edilmiştir. Sonuç: EBYS’ler için kullanıcı çalışmaları başta olmak üzere, çeşitli yöntemlerle elde edilen kriterlerin derlenmesiyle oluşturulan bir kullanılabilirlik kontrol kriter listesi elde edilmiştir. Bu listenin kullanım alanlarının da belirlenmesiyle araştırmanın amacına uygun bir ürün sunulmuştur. Özgünlük: Bu çalışma, Türkiye’de EBYS’ler için henüz literatürde yer almayan kullanılabilirlik kriterlerinin ve uygulamalarının ortaya konulması yönüyle diğer çalışmalardan ayrılmaktadır.

Management of electronic records in the South African public sector

Many public sector organisations are struggling to properly manage their electronic records. The effective management of such records and their accessibility is crucial for the functioning of the public sector and provides citizens with evidence of that functioning. Recently, numerous public sector organisations have adopted newly developed technological tools to manage records, while some departments are still in the process of gradually introducing these. Electronic records are created through various information systems in government organisations but for them to be of full advantage in the realm of governance, they need to be carefully managed. Public sector organisations are positioning themselves to do just that by applying innovative mechanisms to deal with their records. An electronic records management system is expected to provide an integrated, efficient management of the records produced and stored in contemporary organisations. However, it is not a silver bullet to fix all issues, and proper management of electronic records continues to be a challenge due to a lack of sufficient skills, relevant policies, procedures, and standards, as well as a lack of knowledge in South Africa on how to utilise modern technologies to deal with the storage of public records. The present study aimed to identify challenges related to the management of electronic records in the South African public sector and to suggest strategies for resolving them. The study was based on a qualitative approach and applied the content analysis of relevant literature to identify gaps and suggest solutions. The study established that the government departments under investigation still lacked the requisite tools such as policies, standards, guidelines, adequate technological infrastructure, and that there was also a lack of sufficient funding and skills and competencies to effectively deal with electronic records. Hence, the study recommends more collaborative efforts to urgently address shortcomings to curb the continuous loss of invaluable electronic records that could ensure accountability, transparency, informed decision-making, and improved service delivery.

Website as a gateway for the provision of public archives and records management guidance

National archival agencies are mandated to manage public sector archives and records. They provide guidance by issuing, among others, guidelines, policies, and procedures. With advances in technology, and in the spirit of e-government, it is expected that national archival agencies should have websites through which key documents that provide guidance on the management of archives and records are made accessible online. The purpose of this study was to compare the websites of Botswana National Archives and Records Services (BNARS) and the National Archives and Records Services of South Africa (NARSSA) with specific reference to key documents providing guidance on the proper management of public archives and records. This study is qualitative and obtained data from a content analysis of the websites of the two organisations. These were supplemented by interviews from selected key officers responsible for public archives and records management programmes. It is notable that BNARS has a website that can be accessed through Botswana’s Department of Information Technology. On the website, the only downloadable guidance document is an archives search room inquiry form. Comparatively, NARSSA has a more comprehensive website with downloadable guidance documents such as file plans, templates records management policies, records retention and disposable schedules, and functional specifications for electronic records management systems, to mention just a few. It is recommended that BNARS should have a comprehensive website with guidance documents posted on it to provide guidance for proper public archives and records management practices.

Investigation of changes in ankylosing spondylitis disease activity through 2021 COVID-19 wave in Taiwan by using electronic medical record management system

We aim to investigate the alteration in disease activity of ankylosing spondylitis (AS) individuals before, during, and after the COVID-19 wave in Taiwan by using electronic medical-record management system (EMRMS). We identified 126 AS individuals from the single center, and gathered data of the three disease activities (Bath Ankylosing Spondylitis Disease Activity Index [BASDAI], Ankylosing Spondylitis Disease Activity Score with erythrocyte sedimentation rate [ASDAS-ESR], and Ankylosing Spondylitis Disease Activity Score with C-Reactive Protein [ASDAS-CRP]) by using EMRMS before (7 February to 1 May, 2021), during (2 May to 24 July, 2021), and after the COVID-19 wave (25 July to 16 October, 2021). We compared the disease activity measures of the three phases through a paired t test. Among the 126 individuals, CRP was significantly higher during the COVID-19 wave (0.2 (0.1, 0.5) mg/dl, p = 0.001) than before the wave (0.2 (0.1, 0.4) mg/dl), ESR (8.0 (4.0, 15.0) mm/h, p = 0.003) and ASDAS-ESR (1.4 (1.0, 1.9), p = 0.032) were significantly higher after the wave than during the wave (6.0 (3.0, 12.0) mm/h and 1.2 (0.9, 1.8) mm/h) e. ESR, CRP, ASDAS-ESR and ASDAS-CRP were all significant higher after COVID-19 wave than before. The disease activities of AS individuals in Taiwan worsened after 2021 COVID-19 wave in Taiwan.

The Influence of Big Data Management on Organizational Performance in Organizations: The Role of Electronic Records Management System Potentiality

Aim/Purpose: The use of digital technology, such as an electronic records management system (ERMS), has prompted widespread changes across organizations. The organization needs to support its operations with an automation system to improve production performance. This study investigates ERMS’s potentiality to enhance organizational performance in the oil and gas industry. Background: Oil and gas organizations generate enormous electronic records that lead to difficulties in managing them without any system or digitalization procedure. The need to use a system to manage big data and records affects information security and creates several problems. This study supports decision-makers in oil and gas organizations to use ERMS to enhance organizational performance. Methodology: We used a quantitative method by integrating the typical partial least squares (SEM-PLS) approach, including measurement items, respondents’ demographics, sampling and collection of data, and data analysis. The SEM-PLS approach uses a measurement and structural model assessment to analyze data. Contribution: This study contributes significantly to theory and practice by providing advancements in identity theory in the context of big data management and electronic records management. This study is a foundation for further research on the role of ERMS in operations performance and Big Data Management (BDM). This research makes a theoretical contribution by studying a theory-driven framework that may serve as an essential lens to evaluate the role of ERMS in performance and increase its potentiality in the future. This research also evaluated the combined impacts of general technology acceptance theory elements and identity theory in the context of ERMS to support data management. Findings: This study provides an empirically tested model that helps organizations to adopt ERMS based on the influence of big data management. The current study’s findings looked at the concerns of oil and gas organizations about integrating new technologies to support organizational performance. The results demonstrated that individual characteristics of users in oil and gas organizations, in conjunction with administrative features, are robust predictors of ERMS. The results show that ERMS potentiality significantly influences the organizational performance of oil and gas organizations. The research results fit the big ideas about how big data management and ERMS affect respondents to adopt new technologies. Recommendations for Practitioners: This study contributes significantly to the theory and practice of ERMS potentiality and BDM by developing and validating a new framework for adopting ERMS to support the performance and production of oil and gas organizations. The current study adds a new framework to identity theory in the context of ERMS and BDM. It increases the perceived benefits of using ERMS in protecting the credibility and authenticity of electronic records in oil and gas organizations. Recommendation for Researchers: This study serves as a foundation for future research into the function and influence of big data management on ERMS that support the organizational performance. Researchers can examine the framework of this study in other nations in the future, and they will be able to analyze this research framework to compare various results in other countries and expand ERMS generalizability and efficacy. Impact on Society: ERMS and its impact on BDM is still a developing field, and readers of this article can assist in gaining a better understanding of the literature’s dissemination of ERMS adoption in the oil and gas industry. This study presents an experimentally validated model of ERMS adoption with the effect of BDM in the oil and gas industry. Future Research: In the future, researchers may be able to examine the impact of BDM and user technology fit as critical factors in adopting ERMS by using different theories or locations. Furthermore, researchers may include the moderating impact of demographical parameters such as age, gender, wealth, and experience into this study model to make it even more robust and comprehensive. In addition, future research may examine the significant direct correlations between human traits, organizational features, and individual perceptions of BDM that are directly related to ERMS potentiality and operational performance in the future.

System elektronicznego zarządzania dokumentacją EZD PUW a wewnętrzne normatywy regulujące zarządzanie dokumentacją w jednostkach administracji samorządowej i rządowej w terenie (2011–2021). Wybrane aspekty

Artykuł zawiera sprawozdanie z badań dotyczących funkcjonowania systemu Elektronicznego Zarządzania Dokumentacją Podlaskiego Urzędu Wojewódzkiego (dalej EZD PUW), który jest drugim pod względem liczby wdrożeń systemem typu EZD w administracji publicznej w Polsce. Celem badań było ustalenie, w jaki sposób wprowadzenie do stosowania EZD PUW wpływa na działanie registratury w urzędzie, obieg dokumentów oraz sposoby załatwiania i dokumentowania spraw. Tekst składa się z części wprowadzającej, omówienia metody gromadzenia i analizy materiałów źródłowych oraz prezentacji wyników w dwóch ujęciach – dla jednostek, które wskazały system tradycyjny jako podstawowy sposób dokumentowania przebiegu załatwiania i rozstrzygania spraw oraz dla urzędów, które za główny system zarządzania dokumentacją uznały EZD. Badaniem objęto 163 urzędy administracji samorządowej i rządowej w terenie, które w latach 2011–2022 wprowadziły do stosowania system EZD PUW. W grupie tej znalazły się 133 urzędy miejskie, gminne oraz miejsko-gminne, 32 starostwa powiatowe, 13 urzędów wojewódzkich oraz 5 urzędów marszałkowskich. Autor przeanalizował odpowiedzi udzielone w ankiecie skierowanej do wytypowanych urzędów oraz udostępnione przez respondentów normatywy wewnętrzne dotyczące zarządzania dokumentacją elektroniczną, będące suplementem do podstawowych instrukcji kancelaryjno-archiwalnych wymaganych przez przepisy prawa. Badanie pokazało niejednorodność regulacji wewnętrznych dotyczących wdrożenia systemu EZD PUW i jego funkcjonowania w poszczególnych urzędach, zarówno w wypadku pełnego wprowadzenia elektronicznego obiegu dokumentów, jak i rozwiązań hybrydowych. Zdaniem autora, ta różnorodność rozwiązań przekłada się na heterogeniczność funkcjonowania urzędów i dokumentowania ich działalności, co w obszarze działania administracji publicznej jest zjawiskiem niepożądanym. Wskazano dwie główne przyczyny takiego stanu rzeczy. Pierwsza to obowiązywanie – nieprzystających do obecnych rozwiązań stosowanych w biurowości elektronicznej – przepisów państwowych z 2011 r. regulujących organizację biurowości administracji publicznej w Polsce. Drugą jest nieadekwatna do współczesnych potrzeb kancelarii elektronicznej polityka nadzoru nad narastającym zasobem archiwalnym prowadzona przez archiwa państwowe. Do artykułu załączono dwa aneksy zawierające wykazy wewnętrznych regulacji wpływających na postępowanie z dokumentacją. The EZD PUW electronic records management system vs. internal norms governing records management in local and state government units in the field (2011–2021). Selected aspects The article is a report from a survey concerning operation of the Podlaskie Voivodship Office’s Electronic Documents Management system (hereinafter: EZD PUW), which is the second most implemented EDM- type system in public administration in Poland. The aim of the survey was to determine how the implementation of EZD PUW affects the operation of the Office’s registry, the workflow of documents and procedures for handling and documenting cases. The text comprises an introductory part, a discussion of the method of collecting and analysing source materials, and a presentation of the results divided into two perspectives – for the offices that indicated the traditional system as their primary method of documenting the course of handling and resolving cases, and for those offices that recognized the EDM system as their main documentation management environment. The survey covered 163 offices of self- government and government administration units, which implemented the EZD PUW system in 2011–2022. The group included 133 Municipal Offices (urban, rural and mixed), 32 County Offices, 13 Voivodship Offices and five Marshal’s Offices. The author analysed responses to a survey addressed to the selected offices, as well as the internal regulations, provided by the respondents, determining procedures for management of electronic records, supplementary to the basic office and archival manuals required by law. The survey revealed lack of uniformity of internal regulations regarding the implementation of the EZD PUW system and its operation in individual offices, both in case of implementation of fully electronic document workflow and in case of hybrid solutions. According to the researcher, such diversity of solutions translates into heterogeneity in the operation of offices themselves as well as in the documentation of their activities. According to the author, such a situation is undesirable in the field of public administration operations. Two main reasons for this state of affairs were indicated. The first is the applicability of the 2011 framework state regulations governing the organization of clerical work in public administration in Poland, which are not adapted to the current electronic office solutions. The second is the supervision policy on the part of the state archives with regard to the growing archival resource, inadequate to modern needs of an electronic chancellery. There are two appendices to the article , containing lists of internal regulations affecting the handling of records.

Digital preservation regulatory frameworks for e-government infrastructure in selected Ministries of Botswana

This study assessed the digital preservation regulatory frameworks for digital records infrastructures in selected ministries in Botswana. Several research studies have been conducted but they did not clearly provide the regulatory frameworks affecting the preservation of digital records in the Botswana public service. The study adopted a pragmatic paradigm and embedded mixed method approach, whereby a cross-sectional survey and case study were deployed in each of the six selected ministries as a unit of analysis. Few ministries had implemented electronic records management systems that were not capable of preserving digital records even though they were expected to provide reliable, authentic and understandable records. The results revealed Botswana's weak legal system for digital records preservation.